Behind-The-Scenes: Your Event Schedule Cheat Sheet

Every show that runs smoothly has someone behind the scenes making it happen. Calmly coordinating every moving part so the artists can shine and the crowd can feel the magic. That someone? It’s often a Promoter Rep.  And it all starts with one thing: a clear, intentional event schedule. This isn’t just a run of show, it’s a tool that helps you lead with confidence, show up prepared, and gain trust from the teams around you. Inside this cheat sheet, you’ll find the essentials real reps use: set times, arrival details and more, all designed to keep the day moving with ease. If you’ve ever imagined yourself working in live music, this is your starting point to learning more about it.